ASQC Section 0511
Executive Committee Meeting Minutes
On September 7, 1995 the Executive Committee of ASQC Section 0511 met
to conduct the Society's business. The attendees were: (some guests
did not sign-in)
Bill Toth Chairperson 301-924-6131
Harvey Shaw Chair-elect 703-892-2740
David Simmons Health Care 703-938-8555
David Kate 703-620-8071
John Matthewson Auditor 703-818-5836
Gail Holland 703-691-5113
Judy Semplak Treasurer 703-491-8227
Roger Semplak Examining 703-491-8227
Ed Peters 703-556-7274
Faisel Saeed Newsletter 301-495-9100
Crystal Pilkins 703-318-6440
Bill Casti Electronic 1-800-604-6149
Bill Eastham NQM and SMP 202-484-8215
The Executive Committee meeting started at 7:10 p.m., in the NEC
Conference Room in Herndon, Virginia. There being a quorum present the
meeting was called to order by the Chairperson. An attendance roster
was circulated.
1. Minutes. The minutes of the last Executive Committee were reviewed
and summarized for those attending. After some discussion the minutes
were accepted for the meeting of August 3, 1995.
2.
The Treasurer's Report was given and the Section Auditor reported
to the Board the results of the yearly audit and made several
recommendations. The books are in good shape and the forms on record
clearly reflects how we are spending Section funds. It was
recommended that checks over $1000 have the Chair's or Chair-Elect's
signature on the request form. This will be taken under advisement.
The Treasurer's report reflect the following Section financial
status:
Beginning Balance (August) $12,463.42
Deposits 375.00
Withdrawals 2,097.71
Ending Balance (August) $10,740.71
3. The discussion for the use of the Education's Survey information was
tabled until the next meeting.
4. There was some discussion on the separation of the newsletter (mailings
in general) by the SIGs within the Section. While there was some
benefit in targeting the various groups within the Section and a
potential cost savings, the recommendation for the time is to continue
the current distribution of the newsletter and visit this discussion at
another meeting. The importance of using the electronic distribution
was emphasized as both a real time communications method as well as a
cost savings approach to information distribution.
5. SMP Chair Report. The new SMP has been distributed to all Executive
Committee members. The plan provides the basis for the Section's
Strategic Plan and our management approach (operation plan) for the
Section. The plan and the strategic planning for the section will be
the baseline for future Section management and direction. Work sheets
will be prepared for all members for their input to the reports and
planning activities. Bill Eastham was appointed Chairperson for the
Section Management Plan.
6. NQM Chair Report. Bill Eastham provided the Committee an update on the
NQM activities. The hotel for the event is confirmed; Crystal City
Marriott (close to Metro) on October 26, 1995 from 10:00 a.m. to 2:00
p.m. EDT. The announcements and call for papers were sent and are
being received by the membership. A local keynote speaker has not
been confirmed. A short written history of the Section and a short
briefing on the Section's activities will be presented. Papers for
the call for papers are due by October 12, 1995.
7. Strategic Planning. Bill Toth discussed the future of strategic
planning for the Section and how this should be tied to the SMP.
Additional information will be provided in upcoming meetings as we
move forward with the Section's current operation.
8. Expanding Section Committees and Expanding Membership were briefly
discussed in terms of how we may want to expand both the Section
committees to increase membership involvement and other method of
increasing both membership and membership involvement in Section
activities. Of key importance is how the committees would
function and how the Executive Committee would operate based on the
committee structure. Due to time, the issued was tabled until a
future meeting.
9. Perks for Section Participation. There was some general discussion on
how the Section could provide some forms of incentives for membership
participation. Roger Semplak noted that there were a number of items
that could be purchased from the Headquarters catalog as well as
local options. There may also be ways to provide greater reductions
in cost of attending ASQC-sponsored training and workshops. This
item will be discussed further in future meeting as we continue with
Section planning for the coming years.
10. Individual Committee Reports. The individual committee reports that
were submitted are attached for your review. The Education Committee
presented a detailed briefing on educational tracks, special interest
groups and how to draw in our present membership and new
members to the section. The report was very well received and the
Executive Committee express their support and gratitude for the hard
work and dedication of the Education Committee. It has been
suggested that the Education Committee serve as the
benchmark/baseline for the Section. (Committee Reports and
information are attached)
The Chair-elect reported that a list of all Section Officers and
Committee Chairs was forwarded to Headquarters and that Headquarters
has approved the Section By-Laws.
11. Newsletter. Faisel Saeed reported that the deadline for the November
Newsletter is October 6, 1995. If you have information for the
Newsletter please provide the information no later than October 6,
1995 to Faisel Saeed (electronic format if possible).
12. Publicity. As the Section moves forward it is important that the
various Committees work together to facilitate getting the word out to
as many people as possible. It was suggested that the Publicity Chair
work with each of the Chairs to organize the publicity
needs/requirements for each of the Section's activities.
The next meeting of the Executive Committee will be October 5, 1995 at
the Inchcape/Intertek Board Room (7:00 - 9:00 p.m.), 9900 Main Street,
Suite 500, Fairfax, Virginia.
The meeting was adjourned at 9:20 p.m.
Respectfully submitted,
W. A. Eastham, Jr.
Section 0511 Minutes for September 7, 1995